Petitions and joint letters
Petitions and joint letters allow the community to bring matters of concern to Council’s attention.
All petitions and joint letters will be tabled at the next Council meeting following receipt, unless the matter which is the subject of the petition or joint letter has already been acted upon by a Council officer.
What is a petition?
A petition is a formal request which clearly appeals for action to be taken by the Council in relation to a specific issue.
To be considered by Council, a written petition must contain at a minimum the full name, residential or business address, the request of the petition on each page and signatures of no less than 25 valid signatories.
You may use Council's Sample Petition Template(DOCX, 195KB) to help prepare a petition.
What is a joint letter?
A joint letter is a formal application to Council which clearly appeals for action to be taken by the Council in relation to a specific issue.
To be considered by Council, a written joint letter must contain at a minimum the full name, residential or business address, the request of the petition on each page and signatures of five or more valid signatories.
What are the guidelines for submitting a petition or joint letter?
A joint letter or petition must:
- Be in a legible and permanent written form.
- Only comprise of signatories that have a residential or business address that is within a 10-kilometre radius of the Hobsons Bay municipal boundary.
- Ensure that every page of a written petition or joint letter contains the whole of the petition or request.
- Ensure that every page of a written petition or joint letter is on single piece of paper and is not pasted, stapled, pinned or otherwise affixed to any other piece of paper.
- Not be defamatory, indecent, abusive or objectionable in language or content or frivolous or vexatious.
Council will not consider a petition that:
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Contains a complaint against the actions or failures of staff or a Council department. This will be handled by Council as a letter of complaint and handled in accordance with Council’s Complaints Policy.
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Relates to a specific town planning application. The petition will be handled as a joint submission to the planning application.
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Relates to matters beyond the powers or functions of Council.
How do I lodge a petition or joint letter?
Before submitting a petition or joint letter to Council, please ensure you have reviewed the petition and joint letter guidelines above.
A petition or joint letter can be submitted to Council by:
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Email
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governance@hobsonsbay.vic.gov.au
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In Person
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Hobsons Bay City Council Altona Civic Centre
115 Civic Parade Altona VIC 3018
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Sent to
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Attention: Governance
Hobsons Bay City Council Altona Civic Centre
PO Box 21 Altona VIC 3018
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Further information
For more information or assistance with submitting a petition or joint letter to Council, please call Council’s Coordinator Governance and Information Management, Julie Brne on 9932 1047.