Petitions and joint letters

Petitions and joint letters allow the community to bring matters of concern to Council’s attention.

All petitions and joint letters will be tabled at the next Council meeting following receipt, unless the matter which is the subject of the petition or joint letter has already been acted upon by a Council officer.

Section 12 of the Hobsons Bay Governance Rules discusses the provisions for both written and electronic petitions, as well as joint letters.

Section 12.1.4.1 of the Hobsons Bay Governance Rules specifies that for a written petition to be considered by Council it must contain as a minimum the full name, residential or business address of the landowner and signatures of no less than 25 valid signatures.

Section 12.1.4.2 of the Hobsons Bay Governance Rules specifies that for a written joint letter to be considered by Council it must contain as a minimum the full name, residential or business address of the landowner and signatures of five or more valid signatures.

Further it requires that any signatory of a petition or joint letter will be regarded as valid when the residential or business address is within a 10-kilometre radius of the Hobsons Bay municipal boundary.

Requirements for an electronic petition are slightly different.  Section 12.1.14 of the Hobsons Bay Governance Rules specifies that Council may be resolution accept electronic petitions received via online websites if it is satisfied that the petition is authentic and has been distributed via a legitimate website (such as change.org).

As per section 12.1.15 all electronic petitions must contain as a minimum the name, email address and suburb or postcode of each electronic signatory.  Just like in the case of a written petition, an electronic petition must have a minimum of 25 valid signatures.  And a signatory to a petition will be regarded as valid when the suburb or postcode listed is within a 10-kilometre radius of the Hobsons Bay municipal boundary.

Council will not consider a petition that:  

  1. Contains a complaint against the actions or failures of staff or a Council department.  This will be handled by Council as a letter of complaint and handled in accordance with Council’s Complaints Policy.
  2. Relates to a specific town planning application.  The petition will be handled as a joint submission to the planning application.
  3. Relates to matters beyond the powers or functions of Council.

A petition or joint letter can be submitted to Council by:

Email

governance@hobsonsbay.vic.gov.au

In Person

Attention: Governance
Altona Civic Offices
115 Civic Parade, Altona

Sent to

Attention: Governance
Altona Civic Centre
P O Box 21
ALTONA 3018

 

For more information regarding submitting a petition or joint letter to Council please call Council’s Coordinator Governance and Information Management, Julie Brne on 9932 1047.