Public Question Time at Ordinary Council Meetings

Public Question Time at Ordinary Council Meetings

A Public Question Time segment will be held at the beginning of each Ordinary Council meeting for members of the public to ask questions related to items on the agenda of the Council meeting or any other matter within Council’s responsibility.

Questions are required to be put in writing on the public question time form and received by 4pm on the day of the Ordinary Council meeting. A maximum of three questions may be received from any person at any meeting.

Questions may be submitted in the following ways:

Questions will not be accepted via social media, such as Facebook or Council’s web chat facility.

A supplementary Public Question Time segment will be included toward the end of the Council meeting to give members of the public the opportunity to ask questions directly related to items on the agenda that may arise during the evening’s proceedings. Questions must be submitted in writing on the public question time form and can be submitted during the Council meeting.

Public questions received during the Council meeting that are not related to items on the agenda will be taken on notice and responded to in writing by the appropriate Council officer, or referred to the next Ordinary Council meeting for a public response if so requested by the questioner.

Questions and responses will be read out by the Chairperson.

If the person asking the question is not present at the Council meeting, the question will not be read out and a written response will be provided promptly.

If a question is not able to be answered at the Council meeting, a written response to the question will be provided promptly.

It is not permitted for members of the public to enter into debate or discussion, unless clarification is sought in relation to the question.

A question may be refused if it is:

  • beyond Council’s powers
  • repetitive or has already been answered
  • relates to a matter for which the meeting would normally be closed to the public in accordance with Section 89(2) of the Local Government Act 1989
  • prejudicial to Council or any other person if answered
  • about the personal views or actions of an individual Councillor or Council officer
  • about a matter that is the subject of negotiation, litigation or of a commercial nature
  • defamatory, indecent, abusive or objectionable in language or substance

The question and questioner’s name and suburb will be published in the minutes of the Council meeting which are available on Council’s website.

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