Petitions and joint letters

Petitions and joint letters

1) All petitions or joint letters must be tabled at the next Ordinary Meeting following receipt, unless the matter which is the subject of the petition or joint letter has already been acted upon.

2) When presented Council must resolve to receive the petition or joint letter and to refer the matter for a report or appropriate action as required to the next appropriate meeting of the Council, unless the Council agrees to deal with it earlier.

3) A petition or joint letter must:

a) Be in legible and permanent writing; and

b) Not be defamatory, indecent, abusive or objectionable in language or content; and

c) Not relate to matters beyond the powers of Council.

4) Every page of a petition or joint letter must bear the whole of the petition or request.

5) Any signature appearing upon a page, which does not bear the whole of the petition or request, may not be considered by Council.

6) Every page of a petition or joint letter, must be a single piece of paper and must not be pasted, stapled, pinned or otherwise affixed to any other piece of paper.

7) On receipt of a petition or joint letter, the Chief Executive Officer must note on the first page the total number of signatures.

8) A copy of the text of the petition or joint letter bearing the note of the Chief Executive Officer in accordance with paragraph (7) must be included on the agenda for the next Council meeting.

9) A petition or joint letter may nominate a person to whom a reply may be sent, but if no person is nominated Council may reply to the first or any person whose signature appears on the petition.


Signing petitions 

Any person who fraudulently signs a petition or joint letter which is presented to the Council is guilty of an offence.

Penalty: One (1) Penalty Unit


Councillor presenting petition – obligation

Any Councillor presenting a petition or joint letter will be responsible for ensuring that:

a) He or she is familiar with the contents and purpose of the petition or joint letter; and

b) The petition or joint letter is not derogatory or defamatory.


Online petitions

While we take account of the broad sentiment of an online petition, the Local Government Act does not allow for these to be considered formally in the Council’s decision making.

Rate this page

Was the information useful to you?